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Consultant - Administrative Assistant / Secretary

  • Full Time
  • On-Site - Mumbai
  • 12 months
  • Project posted on: 29/10/2026
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Consultant - Administrative Assistant / Secretary

  • Human Resources
  • Facilities Administration & Event Management
  • Executive Assistant

On-Site - Mumbai

Full Time

12 months

 29/10/2026

Assignment Details

Assignment Details

 

We are seeking an experienced Administrative Assistant / Secretary to provide administrative and secretarial support to managers, ensuring smooth day-to-day office operations, efficient calendar management, travel coordination, documentation, and stakeholder communication. This is a full-time, on-site opportunity based in Mumbai for a duration of one year.

 

Key Responsibilities

 

  • Manage calendars, schedule meetings, coordinate appointments, and ensure effective time management for managers.
  • Organize and coordinate travel arrangements, including ticket bookings, accommodation, itineraries, and travel reimbursements.
  • Raise and process purchase orders (POs) for the team, ensuring timely completion of related administrative activities.
  • Act as the first point of contact for internal and external stakeholders, managing communications and coordinating follow-ups.
  • Support managers in preparing presentations, reports, Excel trackers, and other business documents.
  • Coordinate meetings, maintain schedules, and ensure the timely circulation of relevant information and meeting materials.
  • Maintain well-organized records, documentation, and administrative trackers to support efficient office operations.
  • Follow up on pending tasks, action items, and administrative requests to ensure timely closure.
  • Handle confidential information with a high level of integrity, discretion, and professionalism.
  • Coordinate with relevant teams and stakeholders to facilitate smooth communication and efficient execution of administrative activities.
  • Assist with day-to-day office administration and provide proactive support to managers to improve operational efficiency.
  • Identify administrative challenges, resolve routine issues, and prioritize tasks effectively in a fast-paced work environment.

Skills Required

Skills Required

 

  • Excellent verbal and written communication skills, with strong stakeholder management and coordination abilities.
  • Proficiency in MS Office applications, including Word, Excel, PowerPoint, and Outlook.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize competing requirements effectively.
  • High level of integrity, confidentiality, attention to detail, and professionalism when handling administrative responsibilities.
  • Ability to prepare presentations, reports, Excel trackers, and business documents while ensuring accuracy and quality.
  • Preferably 2–3 years of relevant experience in secretarial, administrative, or executive assistant roles, with prior experience supporting senior leaders or multiple managers being an added advantage.
  • Must be available for full-time, on-site work in Mumbai for a duration of one year.

About the Client

A leading FMCG organisation

Industry

FMCG

Experience Required:

1+ years

Additional Skills:

  • Executive Secretary
  • Team Assistant
  • Personal Assistant
  • Office Coordinator
  • Administrative Assistant
  • Management Assistant
  • Admin Executive
  • Executive Assistant

No of open positions:

1

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Consultant - Administrative Assistant / Secretary

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  • Experience

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  • Location

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Skill Required
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