Company Details

A leading learning & skilling venture

Assignment Details

Our client is primarily into the eLearning industry - An AI-Powered Enterprise Learning Experience & Upskilling Platform. Seeking for a Facilitates & Travel Manager.

This role involves managing facilities, ensuring their optimal functioning, and overseeing travel arrangements for employees. The Facilities and Travel Manager plays a critical role in maintaining a safe, efficient, and comfortable work environment and ensuring smooth travel experiences for the employees.

Some key responsibilities include:
Facility Management:
● Develop and implement facility management policies, procedures, and standards to ensure efficient operation and maintenance of facilities.
● Oversee the day-to-day operations of facilities, including maintenance, repairs,
cleanliness, and space management.
● Manage vendor relationships, negotiate contracts, and monitor service levels for
facility-related services, such as Office Catering, cleaning, security, maintenance, and repairs.
● Taking care of company Guest house and make sure it is maintained at the highest standard
● Coordinate office space planning, layout, and relocations to optimize space utilization and meet the organization needs.
● Ensure compliance with safety and regulatory standards, including fire safety, building codes, and environmental regulations.
● Develop and manage the facilities budget, track expenses, and identify cost-saving opportunities.

Travel Management:
● Develop and implement travel policies and procedures to ensure efficient and
cost-effective travel arrangements for employees and clients.
● Coordinate and manage travel bookings, including flights, accommodations, ground transportation, and other travel-related services.
● Negotiate contracts and maintain relationships with travel vendors, such as airlines, hotels, car rental agencies, and travel agencies.
● Stay up to date with industry trends, travel regulations, and best practices to provide guidance and recommendations to employees.
● Ensure compliance with travel policies, expense guidelines, and travel- related legal and regulatory requirements.
● Manage travel budgets, track expenses, and provide regular reports on travel
expenditures.

Vendor Management:
● Identify and evaluate potential vendors for facility-related services and travel
arrangements.
● Develop and maintain strong relationships with vendors, ensuring quality service delivery and favorable pricing.
● Negotiate contracts, review terms and conditions, and manage vendor performance against service level agreements.
● Monitor vendor invoices, resolve billing discrepancies, and ensure timely payment
processing. Continuous Improvement:
● Continuously evaluate and improve facility management and travel processes to enhance efficiency, effectiveness, and cost savings.
● Conduct regular inspections and assessments of facilities to identify maintenance needs and improvement opportunities.
● Gather feedback from employees regarding facilities and travel experiences, and address any issues or concerns.

Skills Required

An Ideal Candidate:
● Bachelor degree in facilities management, business administration, or a related field (or equivalent work experience).
● Proven 8 to 10 years of work experience in facilities management and travel management
● People from Armed force Background are also preferred
● Strong knowledge of facility operations, maintenance practices, and safety regulations.
● Familiarity with travel industry trends, booking systems, and travel management tools.
● Proficiency in relevant software and tools, such as facility management software and travel booking platforms.
● Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.

Some key functionalities include:
● Strong leadership and team management abilities
● Effective communication and interpersonal skills.
● Problem-solving and decision-making skills.
● Knowledge of budgeting and financial management.
● Attention to detail and commitment to quality.